Projects fail every day for various reasons. The UK’s famous HighSpeed2 project that aimed to “revolutionize rail travel” made headlines for all the wrong reasons. They exceeded their budget by £20 billion, and were also criticized for poor routes and flawed integration with existing systems. A strong project management staffing agency might have helped avoid such issues.
The result? Some parts of the project have been canceled.
One of the most dramatic project management failures of all time was at Airbus. They started out with a great plan of assembling aircraft components sourced from different manufacturing centers. However, they failed to coordinate the utilization of the same computer-aided design (CAD) programs. And what happened? The parts didn’t fit, and Airbus clocked losses of $6 billion and a two-year delay.
One might argue that better project management might have prevented the projects from going downhill.
Source: Kissflow
If you’ve got a big project launching in the coming months, here’s what this means for you: by integrating experienced project managers into your team, you can streamline processes, reduce overheads, and execute projects on time and within budget.
A great way to build a reliable, experienced project management team is via a project management staffing agency.
In this blog, we look at how a project management staffing agency can boost efficiency by fixing the one variable that’s controllable: the team.
Table of contents
4 Reasons to Try a Project Management Staffing Agency
1. Just the Right Resource Allocation
Allocating resources is always a challenge in project management. Often, the right talent is either overburdened or underutilized, leading to inefficiencies that affect timelines and project quality.
A project management staffing agency offers specialized solutions for this challenge.
You get experienced project managers who already understand the complexities of resource management. These professionals bring a strategic approach to allocating resources effectively, ensuring the right people are in the right roles, at the right time. With their expertise, teams can avoid delays caused by mismanagement of resources, allowing for smoother project execution.
In addition, the fact that the project management staffing agency team comprises external, unbiased third-parties, means that they can focus on skill requirements alone. Internal project management leaders might be biased due to existing relationships they share with the internal workforce.
2. Timely Foresight and Management
The examples of failure from our introduction have one thing in common: delays.
Source: Geeksforgeeks
Time is always of the essence in project management. With the right people in place, projects can be delivered faster and with fewer disruptions. Experience of timely execution by the workforce and timely management of projects by the manager hired does go a long way in smoothing out deliveries and leading to overall efficiency.
Project management staffing agencies can source the right project managers with the right expertise for your project’s timelines. Such candidates may be able to harness their vast experience and leverage tricks of the trade they learned over time when it comes to fast-tracking complex processes.
The team allocated by your project management staffing agency may have the connections to help overcome any unforeseen obstructions and move things forward quickly. They’ll also know how to ensure regulatory adherence without going overboard and stretching timelines unnecessarily. For instance, if you need to comply with multiple regulatory frameworks, they might be able to help you spot overlaps and avoid duplication of actions and documentation.
Moreover, they can look at your project backwards and anticipate obstacles and other future /issues. This means that they’ll plan and adjust timelines and workflows accordingly. They’ll also know how to watch for (and tackle) scope creep.
3. Seasoned Project Risk Management
In Spain, the dismantling of the Castor Project has begun in April 2025, almost a decade after it was scrapped, bringing the failed project back into the limelight. The Castor Project had aimed to convert an old and depleted oil field into a gas storage reservoir. However, drilling activities undertaken on the oil field triggered a series of earthquakes in Spain in 2013, and the project was stalled. And eventually, scrapped.
Many say that the project management team could have foreseen this. Apparently, there was already proof that the injection of gas into underground storage results in seismic movements.
This is what you prevent when you work with a project management staffing agency because you will typically be given an expert team that has mastered the level of risk management required for your project. Project management staffing agencies will also usually set you up for success by identifying project managers who have already handled similar projects. This means that you get a team that’s well-versed in relevant risks of the domain and habituated to managing and mitigating these.
4. Flexible, Tailored Salability
When you work with a third party for your staffing needs, you hire (and spend) only when you need hands on deck. You scale your team as needed.
Moreover, you can ask for relevant experts at every stage of the project. Vendor management expertise, required at the start and middle phases of a project, is vastly distinct from regulatory compliance, GTM, or launch, and marketing management expertise required toward the tail-end of projects.
A project management staffing agency can provide immediate access to the right folks throughout the workflow, which means that you can also get projects off the ground faster.
Set The Stage For Your Project’s Success with SPECTRAFORCE
Project delays, cost escalations, and other factors that lead to failure don’t just ruin the project at hand. They damage your reputation and your team’s morale.
Is that really a risk you want to take? The examples in our introduction are reason enough to prompt investment that can prevent project management failure.
When you work with a project management staffing agency like SPECTRAFORCE, building your team is easy, affordable, organized, and flexible. Read more about how we can help grow your teams.
FAQs
A project management staffing agency provides experienced project managers and project management teams who help businesses manage and execute projects effectively, from start to finish.
They optimize resource allocation, reduce time-to-completion, and enhance risk management, ensuring smoother project execution.
Yes, staffing agencies offer flexibility to scale your project management team as required for short-term or long-term projects.
Outsourcing allows internal teams to focus on core business areas while leveraging expert project managers to ensure efficient project execution.
