Both individual owner-operators and large fleets increasingly rely on electronic logbook services to stay compliant, efficient, and competitive. Even if you do not yet understand how to use an ELD for truckers, don’t worry—learning how these systems work is much easier than it appears. Modern ELDs and electronic logbook software are designed to simplify recordkeeping, prevent fines, reduce paperwork, and give drivers more control over their workday. Today, you will get acquainted with the full potential and key benefits of systems of this type, along with the rules that determine who must use them and how to operate them safely and correctly.
Table of contents
- Who Is Required to Use an ELD Electronic Logbook?
- How To Use an Electronic Logbook
- Log Into the ELD System
- Conduct a Pre-Trip Inspection and Confirm ELD Connection
- Start Driving – Automatic Logging
- Change Duty Status When Necessary
- Take Required Breaks
- Monitor Logs During the Shift
- Review & Certify Daily Logs
- Handle Edits, Annotations, and Corrections Properly
- Transfer Logs for Inspections
- Conclusion: The Growing Importance of the Electronic Logbook
Who Is Required to Use an ELD Electronic Logbook?
How do you know if you are required to use an electronic logbook or ELD logs system? According to FMCSA rules in the U.S., the following categories of drivers and vehicles must use an ELD:
- Commercial drivers required to keep Records of Duty Status (RODS) under federal regulations.
- Carriers and owner-operators who previously relied on paper logs or legacy AOBRD devices.
- Interstate transportation operations, meaning most drivers traveling between states.
- Commercial motor vehicles (CMVs), which include:
- Trucks weighing over 10,001 pounds
- Vehicles transporting hazardous materials
- Passenger vehicles with 8–15 seats operating for hire
There are limited exemptions. For example, some older trucks may qualify, and short-haul drivers operating within a 150-mile air radius of their home base may be exempt. Still, many drivers choose to use an ELD or electronic logbook voluntarily because it improves accuracy and reduces administrative strain.
How To Use an Electronic Logbook
Operating an electronic logbook is surprisingly simple—especially when using E-log software or a mobile app from a reliable provider such as AVN. The process can be broken down into clear, repeatable steps:
Log Into the ELD System
Start by authenticating your driver profile using your unique ID and password. Some systems also offer biometric logins for added security and faster access.
Conduct a Pre-Trip Inspection and Confirm ELD Connection
Before your shift, confirm that the ELD or electronic logbook is properly connected to the vehicle’s diagnostic port. Make sure IoT sensors, Bluetooth, or cellular connections are working. Save pre-trip inspection records as required.
Start Driving – Automatic Logging
Once the vehicle begins moving, the electronic logbook automatically logs drive time, location changes, and engine hours. This replaces the manual process of writing everything down and eliminates most human error.
Change Duty Status When Necessary
Drivers may need to change their duty status throughout the day—for example, from “Driving” to “On Duty – Not Driving,” “Off Duty,” or “Sleeper Berth.” Switching status ensures accurate tracking and prevents violations.
Take Required Breaks
ELDs monitor driving hours and prompt rest periods automatically. Follow these alerts to stay compliant with Hours-of-Service (HOS) regulations.
Monitor Logs During the Shift
Throughout your route, keep an eye on system notifications within your electronic logbook. These reminders help you avoid form and manner violations, manage time effectively, and plan ahead for stops or inspections.
Review & Certify Daily Logs
At the end of each shift, review all collected data to ensure it is accurate. Certifying your logs is a mandatory part of operating an ELD system.
Handle Edits, Annotations, and Corrections Properly
If discrepancies appear, drivers and carriers can make appropriate edits and add notes explaining the situation. Ensuring each edit is documented prevents compliance issues later.
Transfer Logs for Inspections
When requested by law enforcement or auditors, you can transfer logs electronically or provide a printed copy. This is one of the major advantages of using an automated electronic logbook.
Conclusion: The Growing Importance of the Electronic Logbook
Whether you’re a new driver, an experienced owner-operator, or managing a fleet, understanding how to use an electronic logbook is now an essential skill. These systems streamline compliance, reduce paperwork, improve safety, and help drivers manage their time more efficiently. As regulations evolve and technology advances, electronic logbooks will remain a core part of modern transportation—making everyday operations easier, safer, and more transparent for everyone on the road.
