If your company is planning to move away from Box cloud and adopt a better alternative, Microsoft 365 and Google Workspace make some of the best options. They offer many AI-powered office apps and tools bundled in a single license.
Let’s look at how these two industry-leading cloud office suites make the best Box alternatives. We are also sharing tips on how to migrate from Box to Microsoft 365 and the type of tool required for Box to Google Workspace migration.
Table of contents
Adopting Microsoft 365 by Moving Away from Box
Microsoft 365 is undoubtedly one of the best alternatives for companies planning a cloud platform shift. Not only does it offer the ever-popular SharePoint environment and OneDrive storage but also a host of other industry-leading office tools, including Outlook, Teams, Calendar, Viva Engage, and more.
The deep integration between these apps along with Copilot AI assistant makes Microsoft 365 the best option for businesses planning to consolidate in a single cloud platform and leveraging a powerful AI assistant.
To migrate from Box to Microsoft 365 in a complete way, it’s best to:
- Migrate all users and their data
- Preserve all metadata of files and folders
- Ensure file hyperlinks do not break post-migration
- Validate all the migrated data
- Onboard users to Microsoft 365 seamlessly
- Ensure proper post-migration integration
Adopting Google Workspace by Migrating from Box
Google Workspace is also positioned similarly as Microsoft 365. Which means, it also makes a great alternative for businesses planning to leave Box storage and consolidate into a robust cloud office suite.
Similar to Microsoft 365, Google Workspace also offers all the essential work tools that deeply integrate with each other. When moving from Box to Google Workspace, using an advanced migration tool from solution providers like CloudFuze becomes highly important.
Also, since Google Workspace is on par with Microsoft 365 in the AI assistant race, it makes a great option for businesses planning to integrate one of the industry-leading AI assistants in their everyday workflows.
Which One is the Best Option?
Which is the best option for businesses moving away from Box? Microsoft 365 or Google Workspace? Well, it entirely depends on your company’s specific needs, including:
- Use cases
- Pricing preferences
- Security requirements
- Native and third-party app integration
- AI assistant integration
- Or just general brand preference
One important factor to consider is if your company is already on one of the two cloud suites, it’s best to choose that and consolidate on it. This is because there will be a sense of familiarity if users have already used it or regularly use it.
Frequently Asked Questions
1. How to migrate data from Box to Microsoft 365?
You can use a professional cloud migration tool like CloudFuze Migrate to transfer all users, data, and metadata like sharing permissions, timestamps, versions, in-line comments, and even hyperlinks, from Box to Microsoft 365 apps.
2. What is the best way to migrate from Box to Google Workspace G Suite?
The best way is to use a dedicated Box to Google Workspace migration tool from providers like CloudFuze. Make sure the tool you choose offers high performance data transfer along with enterprise-grade security and end-to-end support.
3. How much does a Box to OneDrive migration cost?
The cost of migrating from Box to OneDrive depends on several variables like the total number of users to migrate, the total size of the data to migrate, the types of metadata to preserve, the folder structures to replicate, the type of support and servers needed, white glove migration service, and more.
4. What is the cost of migrating from Box to Google Drive?
Since migration needs vary from one business to another, the pricing varies accordingly. It’s best to choose a migration tool that does not have an annual licensing model to ensure you do not get into annual pricing obligations and avoid overspending on the migration project.
5. What is the ROI of cloud migration?
For cost-savings-driven cloud migration, the direct ROI can be significant reductions in cloud storage and collaboration costs. For other use cases, ROI can vary as per the expectations of the company. Factors such as improved security, collaboration, user productivity, and AI adoption contribute to the overall benefits and returns.
